What support do I get if I get stuck?

You have 5 layers of support: weekly open office calls, live build sessions, on-demand strategy calls, direct chat access to Aaron, and a 24/7 AI support bot trained on all program materials.

The Systemised Coach | Build Systems That Free You From the Grind

Business Systems Audit Issues Found

Leads are falling through the cracks

No pipeline visibility. Prospects go cold because there's no follow-up system in place.

Onboarding takes hours every week

Manually sending contracts, forms, and welcome messages every time a new client signs up.

Clients get forgotten

Check-ins are inconsistent, progress goes untracked, and every week feels like firefighting instead of progress.

The wrong answer?

Hiring more staff, buying another funnel, or working longer hours. More people or tools on a broken backend only makes the chaos grow. The right answer is to fix the foundation first.

What's Included

Everything you need to build, automate, and scale

This program gives you prebuilt systems, live implementation support, direct access, and continuous updates. All designed to help you scale without the team.

Your Core Business Systems

The complete Systemised OS built in Airtable, covering every stage of your business.

System Upgrade Tutorials

Plug-and-play automations and enhancements added every month. Continuously updated.

Live Implementation Support

Weekly open office calls, live build sessions, and on-demand strategy calls booked anytime.

Live

1-to-1 Access

Direct chat and call access to Aaron for quick check-ins, feedback, or problem solving. No gatekeepers.

24/7 AI Support Bot

AI Aaron, a private custom GPT trained on all lessons, docs, and system templates. Instant answers any time.

AI-powered

Continuous Updates

New systems, automations, and tutorials added every month as the program evolves with your business.

The Unique Mechanism

How we achieve the 3 outcomes

Most programs give you more tasks. The Systemised Coach gives you systems that remove tasks. Here's exactly how each outcome is achieved, and what makes this approach different.

Outcome 01

hours freed per week

Save 10–15 hrs/week

Smart Automations

Eliminates repetitive tasks so your business runs without you.

Streamlined Onboarding

New clients onboard themselves, with zero manual work from you.

Systemised OS

Leads, clients, and check-ins, all in one clean system.

Outcome 02

+25%

more client capacity

25% More Client Capacity

Fulfilment Tracking

See every client's status at a glance. No chasing, no guessing.

Red Flag Radars

Automated alerts flag at-risk clients before they churn.

Client Management Dashboard

All client details, progress, and notes, unified in one place.

Outcome 03

revenue on an upward curve

Scale Revenue

Lead Tracking

Full pipeline visibility. No leads slipping through the cracks.

Testimonial & Referral Engine

Generate proof and referrals automatically, without asking.

CLTV Maximiser

Retention, re-engagement, and ascension systems to grow LTV.

The Systemised OS

Your entire business backend, built step by step

We'll build your complete business backend inside Airtable. You'll receive preloaded templates and guided tutorials to build every critical system, in one place.

Systemised OS Lead Tracker Clients Finance

+ Add View

NAME STATUS STAGE LAST CONTACT VALUE

Sarah Johnson

Active

Enrolled

2 days ago

£4,500

Marcus Webb

Call Booked

Discovery

Today

—

Emma Clarke

New Lead

Awareness

3 hours ago

—

Tom Richards

Active

Month 3

Yesterday

£6,200

Laura Simmons

Follow Up

Proposal

5 days ago

—

Lead Tracking System

Track every lead from first contact to conversion

Client Management Dashboard

See all client data, progress, and status at a glance

Automated Onboarding Flow

Welcome new clients seamlessly without manual work

Smart Check-In System

Automate client check-ins and progress tracking

Finance & Metrics Tracker

Monitor revenue, expenses, and key business metrics

Referral System

Track and reward client referrals automatically

Notifications & Reporting System

Get alerts and reports on what matters most

You'll have everything in one place.

Video Testimonials

Hear it directly from coaches

Lewis Blakelock

Ashley Richmond

Paudie Moore

Jackson Bloore

Gus Martin

Marilynn Roth

Corey Langan

Tijana Daly

Ben Heron

Rowan O'Shea

Katie Harrison

Les Davies

Zack Taylor

Ollie Carson

Paul Reilly

Written Testimonials

What coaches say about working with Aaron

"Aaron has been tremendously helpful in automating all my systems. He truly is impeccable at his craft."

Karen Gallagher

Karen Gallagher Coaching

"Since working with Aaron my business is looking more professional and streamlined. The systems are working well and attracting more leads."

John Paul O'Connor

Team Superbody

"A game-changer for both my businesses. Aaron has saved us hours every week."

Tom MacMillan

High Calibre Coaching

"So much easier and less time consuming. Even at this early stage I already have a lot more clarity on managing my clients."

Ben Prentice

Ben Prentice Coaching

"I now have an amazing system in place that automates messages to make sure no client ever falls through the cracks."

Kerri Hallman

Fit Lifestyles

"For the first time ever, everything in my business is in one place, so I can focus on the clients who need me most."

Stacey Nixon

Strong Girls

"I'm now able to scale up my business. The automation saves me so much time that I can dedicate to bringing on new clients."

Zach Taylor

Zach Taylor Fitness

"Helps us showcase and deliver a better service to clients. Amazing work from Aaron."

George Bastible

MyFitness Kerry

"Not knowing what I didn't know was the hardest hurdle. I'm confident these systems will help me scale to the next level, so I can focus on what I love: coaching."

Casey Gilbert

Online Fitness Coach

"Aaron dove into my business and set up automations that improved my clients' experience while freeing up my time. I've saved around 10–15 hours per week of manual work."

Jordanna Nativ

Women 40+ Fitness Coach

"It's only been a few weeks with the new systems, but I can already tell a big difference. The main thing is that everything is in one place."

Dr. Julian Burd

jayburdpt

Is This For You?

The Systemised Coach isn't for everyone

I only take on a handful of coaches at a time to make sure the systems we build are done right. Here's how to know if this is the right fit.

✕ This is NOT For

Hobby Coaches

Still treating coaching as a side hustle with no consistent clients yet

Shiny Object Chasers

Looking for the next "hack" instead of building real foundations

Outsourcers Too Early

Planning to throw people at the problem before fixing systems

Not Ready to Commit

Don't have 2–3 hours upfront to map, test, and learn your systems

✓ This IS For

✓

Full-Time or Committed Coaches

Already serving clients and want to make the business smoother and more scalable

✓

Coaches Feeling Maxed Out

At capacity, and growth feels impossible without more time or staff

✓

Client-First Leaders

Care about delivering a great client experience and know retention drives growth

✓

Freedom Seekers

Want a business that runs without being chained to admin and follow-ups

The ROI

The investment that pays for itself

The crucial question isn't the upfront investment. It's the return it delivers. Let's look at three key areas where this investment pays off.

ROI Calculator

Adjust the sliders. Your personalised return updates instantly.

Currency

Annual income you pay yourself

£80,000

0500k

Current active clients

0200

Avg monthly revenue per client

£250

02,000

Avg client length (months)

6 months

124

Your estimated upside

Time saved value · 10–15 hrs/week

—

Capacity unlocked · +25–50%

—

Retention upside · +10–15%

—

Total Annual Impact

—

Done-with-you builds typically run €2,500–€7,000 depending on scope. We'll cover this on the audit call if there's a fit.

The person behind the systems

I've been in your shoes

Before I ever built The Systemised Coach, I spent six years as a coach. I loved working with clients, but behind the scenes, my business was a mess. Leads were slipping through the cracks. Onboarding new clients took way too much time. I was buried in admin, chasing payments, and constantly feeling like something needed to change.

One day, I was playing with my son. I only had him for a few hours that week. I couldn't stop thinking about check-ins. Notifications going off. Clients messaging. My mind wasn't in the room. That's the moment that broke me.

I didn't need more clients. I didn't need a team. I needed a system. After building automations for myself and then helping a friend, I realised: this is what I'm meant to do. I'm not a mentor. I don't talk mindset. But I am the person mentors bring in when they want their clients to learn about systems and automation.

More Time Back

No more late nights chasing clients, sending contracts, or manually checking spreadsheets.

Smoother Client Experience

Onboarding becomes seamless, follow-ups happen automatically, and clients feel supported at every step.

Higher Retention & Referrals

When clients feel taken care of, they stay longer and naturally send more people your way.

Space to Grow

With systems doing the heavy lifting, you can focus on coaching, content, or scaling.

Frequently Asked Questions

"I'm not techy."

You don't need to be. We build it with you. If you can follow a recipe, you can build your systems.

"Will I have time?"

The whole point is to give you time back. Most clients gain 10–15 hours a week after implementation. That's an entire extra day.

"Is it expensive?"

Done-with-you builds typically run €2,500–€7,000 depending on scope. It's cheaper than hiring one assistant, and we'll walk through exactly what's included on the audit call.

"What if I get stuck?"

You will, and that's exactly why you have 5 layers of support: weekly calls, live build sessions, strategy calls, direct chat access, and the 24/7 AI bot.

"How long until I see results?"

Most coaches notice the first time savings within 2–3 weeks of implementation. The full system build typically takes 2–3 months depending on the complexity of your business. From there, the systems compound. The longer they run, the more they save you.

How It Works

Three steps. No commitment until you're ready.

Fill Out a Quick Form

Takes about 2 minutes. Just enough for me to understand your business and where you're at right now.

Book Your Free Systems Audit

We jump on a 45-minute call. I walk through your business and show you exactly what's broken and what we'd build.

We Decide Together

If there's a fit, we get to work. If not, you still walk away knowing exactly what needs fixing. No pressure, no pitch.

Book Your Free Systems Audit →

Every form is personally reviewed by Aaron

Everything Runs Through You It Doesn't Have To